Session practicalities

Zoom links:

Conference participants will receive links to all of the Zoom sessions via email by 22.11.2021. Please do not share the Zoom meeting links and passwords you receive with anyone.

Session format:

Each session consists of 3 to 4 presentations and lasts 90 minutes. Each presentation has been allocated 15-20 minutes (ask for more detailed information from your session convenors). Please note that to avoid unnecessary interruptions all PowerPoint-presentations should be opened before the session starts. There will be time for discussion and questions after the presentations.

Tips for a successful Zoom experience:

For the participants:

  • Log on to the Zoom session 5-10 minutes before the beginning time

  • Choose a quiet location free from interruptions.

  • Restart your computer and if needed, update your computer system.

  • When possible, use a wired network connection on your computer to avoid screen freeze or ensure you have a stable and secure Wifi connection.

  • Preferably, use a separate microphone or headset to improve audio quality.

  • An external web camera will improve the video quality. Zoom works fine also with a built-in web camera.

  • Join a test meeting beforehand to test your speakers, microphones and web camera.

  • Before joining the meeting, close all unnecessary applications and turn off all sound notifications on your computer.

  • When joining the meeting, please use your full name as your screen name.

  • Remember to mute your audio and turn on only while speaking.

  • Follow the organisers' instructions on how to make questions and comments during the sessions.

Ex­tra tips for the presenters:

  • Put your web camera at eye level or higher – experiment for best angles. Make sure that you have a light-coloured background behind you.

  • Pay attention to the lighting in the room. Too much light behind you will make you appear a dark figure. To counteract backlighting make sure you have a good source of light in front of you.

  • Have the content and applications that you intend to share open and prepared ahead of time. Close applications that have pop-ups.

  • If possible, look directly at your camera while speaking. In that way, your attendees will feel much more included in the conversation.

Remember to take breaks in between sessions to make your conference experience as pleasant as possible.

If you have any questions or require assistance with practical matters, please do not hesitate to contact our conference coordinator Iida Kauhanen via email or phone: +358 50 911 6998.